Policy summary Processing timelines Depends on fulfillment

Refund & Cancellation Policy

Last updated: January 6, 2026

Refund eligibility depends on the service category and whether fulfillment or doctor review has started. This page explains what is typically possible for medical certificates, lab bookings, and pharmacy orders.

Medical certificates

If a certificate cannot be issued after doctor review, a refund may be processed as per policy, typically after deducting applicable consultation/review fee.

Labs & diagnostics

Cancellations depend on whether sample collection or processing has started. Once started, refunds may be partial or not possible.

Pharmacy orders

Cancellations/returns depend on dispatch status and item category. Some items may be non-returnable due to safety or regulatory reasons.

How to request a cancellation/refund

Contact support with your order/reference ID and the reason. We may ask for minimal details needed to verify status (for example, whether dispatch/sample collection/review has started).

1) Quick summary

At-a-glance rules and expectations.

  • Refund eligibility depends on the service and whether fulfillment/review has started.
  • If we cannot fulfill a paid request due to operational constraints, we aim to resolve fairly and quickly.
  • Refund timelines vary by payment method and bank processing time.

2) Medical certificates

Sick leave, Fitness, Recovery, WFH, Form 1A, and International.

When cancellation may be possible

  • If you cancel before doctor review starts, we may be able to cancel and refund (subject to payment gateway status).

If a certificate is not issued after review

  • If a certificate cannot be issued after doctor review (for example, not medically appropriate, insufficient details, or policy constraints), a refund may be processed as per policy—typically after deducting applicable doctor consultation/review fee.

Non-refundable scenarios (examples)

  • If the doctor has already completed review/consultation, the consultation/review component may be non-refundable.
  • Requests for backdated/false information are not eligible and may be rejected without issuance.

For service-specific pricing and timelines, refer to the relevant certificate pages (e.g., Form 1A Tamil Nadu, International).

3) Labs & diagnostics bookings

Booking cancellations depend on collection and processing stage.

Lab booking cancellations depend on whether sample collection is scheduled/completed, and whether the sample has entered processing.

  • If cancelled before sample collection/processing starts, partial or full refunds may be possible.
  • Once sample collection is completed or processing has started, refunds may be partial or not possible, depending on the case.

If a partner lab is involved, partner rules and operational feasibility may also apply.

4) Pharmacy orders

Rules vary by dispatch status and item category.

Pharmacy order cancellations depend on dispatch status, item category, and safety/regulatory constraints.

  • If the order has not been dispatched, cancellation may be possible.
  • After dispatch, returns/cancellations may be restricted based on item type (e.g., temperature-sensitive, sealed products, regulated categories).
  • Any eligible refund is processed after return verification (where applicable).

5) Refund processing time

What happens after we approve a refund.

Typical processing

Once approved and initiated, refund reflection time depends on your payment method and bank processing. UPI/wallets may be faster than cards. Some cases may take longer due to bank/network timelines.

Status updates

For a status update, contact support with your order/reference ID. We can confirm whether a refund is approved/initiated and share available payment gateway reference details.

6) Chargebacks and disputes

Best path to resolve faster.

If you believe a payment was made in error, contact us first so we can resolve it quickly. Chargebacks are handled by banks/payment networks and can take longer to resolve.

Where fulfillment evidence exists (e.g., issued certificate, lab collection/processing, pharmacy dispatch/delivery), disputes may be contested through the payment network using available logs and proof.

7) Contact

For cancellations, refunds, and disputes.

Support

Email support@pingmedoc.com with your order/reference ID and request type (cancel/refund/dispute).

Include: service type (certificate/lab/pharmacy), reference ID, and a short reason. Avoid sending unnecessary medical details.

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