PingMeDoc™ for hospitals and clinics
Medical certificates your hospital can stand behind
Issue sick leave, fitness and government-form certificates from your own letterhead. The doctor fills a short case sheet, the certificate writes itself from those facts, and every certificate can be checked by scanning a QR code.
Simple per-certificate credits. Talk to us for pricing.
How it works
Fill a short case sheet
The front desk starts it; the doctor finishes it.
The certificate writes itself
Wording built from those facts, checked before signing.
The doctor reads and signs
Own signature and seal, or a wet-ink scan.
Hand it over, anyone can check it
A PDF with your serial and a QR code anyone can scan.
Facts come only from the case sheet. Nothing is added that the doctor did not record.
The rules are checked for you
Built around the NMC Ethics Regulations and the Telemedicine Practice Guidelines 2020. The tool stops a certificate that breaks them before it reaches the signing step.
- Identification mark and patient signature or thumb impression on the paper
- “After careful personal examination” wording where it is required
- Backdating limits, so a certificate cannot quietly cover days already gone
- Maximum days per type, and a video consultation required for longer leave
- Types that need an in-person examination are blocked from online issue
- Travel limits for pregnancy on fit-to-fly
A register that cannot be rewritten
Trust is what makes a certificate worth accepting. Every one you issue can be checked by the person who receives it.
Your own serial series
Numbered in your hospital's series, so it reads like yours.
QR check
Anyone can scan it. The patient's name is masked and the doctor's registration number is never shown.
Tamper fingerprint
The page can confirm that a PDF is the original file.
Append-only register
No deleting, no editing. Revocations and corrections carry revision numbers and supersede the old one. Export to CSV for audits.
Seventeen certificate types
Leave and absence · 6
- Sick leave
- Student absence
- Caretaker leave
- Work from home advice
- Back to work / fitness to resume
- Recovery
Travel · 3
- Unfit to travel
- Fit to fly
- Fit to fly in pregnancy
Fitness · 5
- Job fitness
- Admission fitness (college, JoSAA style)
- Sports fitness
- Food handler fitness
- Adoption (prospective parent) fitness
Government forms · 3
- CCS Form 3
- CCS Form 4
- CCS Form 5
Made for the way you work
Hospitals
Clinics
Corporate health centres
Schools and colleges
A walk-in counter flow for the front desk, several doctors each with their own signature and seal, and a wet-ink scan upload. Optionally, patients can request a certificate online and pay, with teleconsult video built in.
Questions hospitals ask
Does the software replace the doctor's judgement?
No. The doctor examines the patient, fills the case sheet and signs. The tool writes the wording from the doctor's facts and checks the rules. It never invents a diagnosis or a date.
Is it approved by a medical council or the government?
No. It is built around the NMC Ethics Regulations and the Telemedicine Practice Guidelines 2020, and applies their rules as checks. It carries no government approval or certification, and your hospital remains responsible for what it issues.
What can someone see when they scan the QR code?
That the certificate exists in your register, its type and dates, your hospital name and the issuing doctor's council, with the patient's name masked. The doctor's registration number is never shown. The page can also confirm that a PDF is the original file, not an edited copy.
Can a certificate be deleted or changed after it is issued?
No. The register is append-only. A mistake is handled by revoking the certificate or issuing a correction with a new revision number, which supersedes the old one. Both stay on record. You can export the register as CSV for audits.
Do we need to use the online part?
No. Many hospitals only use the walk-in counter flow. Patient requests with online payment and built-in video consultation are optional.
How is it priced?
Simple per-certificate credits. Talk to us for pricing.
See it with your own letterhead
Tell us about your hospital and we will set up a walkthrough. Simple per-certificate credits; talk to us for pricing.
Looking for a certificate for yourself? Apply for a medical certificate