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PingMeDoc
FSSAI Schedule 4 compliance

Food handler medical certificates for your entire workforce, examined at your premises.

PingMeDoc™ runs the annual screening your FSSAI licence requires as an on-site camp: physician-led examination, full pathology, chest X-ray and vaccination. You get individual certificates for every handler, and one consolidated audit register for the whole team.

Physician-ledAt your premisesConsolidated audit registerPan-India
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Quotes depend on headcount, city and scope, tell us yours and we'll price it.

Food Handler Medical Register
Consolidated · whole workforce · one document
Food handlerFitnessVaccinationNext due
Handler 01 · KitchenFitRecordedNext year
Handler 02 · KitchenFitRecordedNext year
Handler 03 · ServiceReviewRecordedOn review
Handler 04 · PackingFitRecordedNext year

Illustrative layout. Your register names every handler on your staff list.

What the law asks of you

Schedule 4 puts the duty on the business, not the worker.

Under Schedule 4 of the FSS (Licensing and Registration of Food Businesses) Regulations, 2011, a food business operator carries three standing obligations for every person who handles food on their premises.

  1. Duty 1
    Annual medical examination

    Every food handler must be examined by a registered medical practitioner at the time of joining and at least once a year after that.

  2. Duty 2
    Vaccination against enteric diseases

    Food handlers must be vaccinated against the enteric group of diseases. The obligation sits with the business, not the worker.

  3. Duty 3
    Records kept for inspection

    The examination and vaccination records must be maintained and produced when a food safety officer asks for them.

Most operators discover the gap during a licence renewal or an audit, when the officer asks for records that were never collected in one place. Running it as a scheduled annual camp turns a recurring scramble into a fixed date in the calendar.

The camp

We bring the clinic to your kitchen.

Your handlers do not travel, queue at a diagnostic centre, or lose a shift. Our team sets up on your premises and works through the whole roster in one visit.

Examination, labs and vaccination in a single session
Physician-led examination

A registered doctor examines each handler at your premises, general fitness, skin, and screening for communicable illness relevant to food handling.

Full pathology panel

Blood and stool workup drawn on site by our phlebotomy team, processed through our own laboratory.

Chest X-ray

Included in the screening. Depending on your location and headcount we either bring imaging to site or schedule it at a partner centre and track it to completion.

Vaccination administered

Typhoid and the enteric-group vaccination given during the camp, with each dose recorded against the individual handler.

Fitness determination

The examining doctor records a fitness status per handler (fit, temporarily unfit with review, or referred) never a blanket pass.

Renewal dates tracked

Each handler's next-due date is set from their examination date, so you know when the register goes stale before an inspector does.

What you are handed

Two documents. The second one is why operators call us.

Anyone can produce a certificate. The register is the artefact that survives an inspection, and it only exists if one provider has examined your entire workforce.

Per handler

Individual medical fitness certificate

One certificate per food handler, signed by the examining doctor, stating fitness for food handling along with the examination date and vaccination record. Yours to keep on file and to hand the worker.

  • Named to the individual handler
  • Signed by a registered medical practitioner
  • Examination date and vaccination recorded
  • Digital and print-ready
The differentiator
Per business

Consolidated audit register

One document covering every food handler you employ, in the order an officer reads it: who was examined, when, what was found, what was administered, and when it falls due again. Per-person online packages cannot produce this.

  • Every handler on one sheet, matched to your staff list
  • Fitness status and vaccination per person
  • Renewal due-date per person
  • Ready to produce when an officer asks
  • Re-issued as your roster changes
Camp vs. per-person packages

Why a folder of online certificates does not survive an audit.

Buying certificates one worker at a time leaves you collating documents from a provider who has never seen your premises or your roster.

What you need
On-site camp
Per-person online
  • Consolidated register for the whole workforce
  • Doctor physically present with your team
  • Entire workforce examined on one date
  • Chest X-ray arranged and tracked
    Rarely
  • Vaccination actually administered
  • Individual certificates per handler
  • Renewal due-dates tracked for you
  • No production time lost to clinic visits

Just need one certificate for yourself rather than for a workforce? See the individual food handler certificate.

How it works

Four steps, one date in your calendar.

  1. Step 1
    Tell us your headcount

    Send us your locations, how many food handlers you employ, and what your FSSAI auditor has asked for. We come back with scope and a quote.

  2. Step 2
    We schedule the camp

    We agree a date that fits around your service hours, usually between shifts, or across two days for larger kitchens.

  3. Step 3
    Camp day at your premises

    Our team sets up on site. Examination, sample collection and vaccination run in sequence so each handler is away from their station only briefly.

  4. Step 4
    Certificates and register handed back

    Individual certificates for every handler, plus the consolidated audit register for the whole workforce, digital and print-ready. We confirm the timeline when we scope your camp.

Who we run camps for

Any business whose licence covers people who touch food.

Restaurant & QSR chains
Hotels & banqueting
Cloud kitchens
Catering & event services
Food processing & packaging
Institutional & staff canteens
Bakeries & retail food counters
Facility-management contractors
Get a quote

Tell us your headcount.

Pricing depends on how many food handlers you employ, which cities they work in, and how much of the scope you need. Send us those three things and we'll come back with a quote and a proposed camp date.

  • Multi-location operators welcomeOne programme, one register format across all your outlets.
  • Examined by registered practitionersEvery certificate carries the examining doctor's registration.
  • Run by a licensed clinic and laboratoryNot a broker: the examination and the pathology are both ours.

Prefer to talk it through first? Message us on WhatsApp at +91 98405 69981 or call +91 90434 09465.

Open WhatsApp

Request a camp quote

We reply within one business day with scope, a quote and a proposed date.

Prefer WhatsApp?
Common questions

What operators ask us before booking.

Is a medical certificate mandatory for food handlers in India?
Yes. Schedule 4 of the FSS (Licensing and Registration of Food Businesses) Regulations, 2011 requires food business operators to have every food handler medically examined by a registered medical practitioner, vaccinated against the enteric group of diseases, and to maintain those records. The duty sits with the business, which is why an inspector asks the operator for the records rather than asking individual workers.
How often does the medical examination have to be repeated?
At the time of joining, and at least once every year after that. In practice most operators run one annual camp for the whole workforce and screen new joiners as they come in, which keeps a single renewal cycle for the register.
What does a food safety officer actually ask to see?
Evidence that every handler on your premises has been examined and vaccinated within the last year, and that you hold the records. A stack of individual certificates in different formats and dates is hard to audit against your staff list, a consolidated register that names every handler with their examination date, fitness status, vaccination and next-due date is what makes the check straightforward.
Why can't we just buy online certificates for each worker?
Per-person online packages produce one certificate at a time and cannot produce a workforce-level register, because no single provider has seen your whole team. They also cannot administer a vaccination or perform a physical examination. You end up holding a folder of unrelated documents and still doing the collation yourself.
What happens if a handler is found unfit?
The examining doctor records their status honestly and advises on what needs to happen, treatment, a review date, or referral. We do not issue a fitness certificate for someone who is not fit for food handling. The register reflects the real position, which is the point of holding one.
How much disruption does the camp cause?
We set up at your premises and run handlers through in sequence, so each person is away from their station only briefly. Camps are usually scheduled between service hours, and larger kitchens are split across two days so you are never short-staffed on the floor.
We have outlets in several cities. Can you cover all of them?
Yes: we run camps across India. Multi-location operators normally want one consistent format and a single consolidated register across sites rather than each outlet arranging its own. Tell us your locations and headcount per site and we will scope it as one programme.
What about staff who join partway through the year?
New joiners need examining at the time of joining, not at the next annual camp. We handle them between camps and add them to your existing register so it stays complete, with their own renewal date running from their examination.
How is pricing worked out?
It depends on headcount, city and how much of the scope you need, some operators want the full camp with imaging and vaccination, others already have parts of it covered. Send us those details through the enquiry form or on WhatsApp and we will come back with a quote.
One camp · one register

Put your food handler screening on a fixed annual date.

Send us your headcount, your cities and what your auditor has asked for. We'll come back with scope, a quote and a camp date.

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